Exam day: proctoring, aids, calculators and uploading

Nivaar Exam Prep · Last checked 4 October 2026

EGBC's academic exams are written online with a live proctor watching, and most end with you scanning your hand-written answers. This guide covers the weeks before, the check-in, the rules on aids and calculators, and the upload. The EGBC rules it relies on are listed at the end.

In the weeks before

• Two services run the exam: AssessBank, where you open and submit it, and eProctor Canada, which provides the live proctor.
• Create or confirm your eProctor Canada account by the deadline EGBC posts for your session. Use the same email address you registered with at EGBC. If the two addresses differ, EGBC cannot book you.
• eProctor emails a booking confirmation with your date and time. Check your spam folder. Some exams may be scheduled over several days, so go by your own confirmation.
• Your AssessBank login opens about a month before the session. Try it early, so a password problem shows up before exam day. You cannot start the exam itself until its scheduled day.
• Check your equipment. You need a desktop or laptop with a webcam and microphone, an internet connection of at least 2.5 Mbps up and down (EGBC suggests running a speed test), and one physical monitor. You cannot use a projector, and you cannot use a phone or tablet to take the exam.
• You must be alone in a private room. EGBC warns that an inadequate setup may lead to the exam session being cancelled.
• EGBC recommends your own computer rather than a work one, since work devices often have firewalls or restricted software. It strongly recommends writing at home, because work and public networks may use VPNs that interrupt the connection. Problems caused by firewalls, connection speed or compatibility are yours to solve.
• Find your exam in the session's Exam Formats and List of Aids. Its row tells you whether it is open or closed book, which calculator format applies, and any instructions for that exam.
• If you need an accommodation for a diagnosed medical condition, ask EGBC before the registration deadline. A granted accommodation lasts one session.
• Practise scanning hand-written pages into one PDF. EGBC recommends it, and the upload has a time limit.

Open book, closed book and aid sheets

• If nothing tells you an exam is open book, treat it as closed book.
• Open book means physical or printed books and notes. Digital copies, and anything that needs a device, are not allowed.
• Closed book means writing instruments, blank paper and whatever the List of Aids allows for that exam. Some closed-book exams allow one hand-written aid sheet, 8.5 by 11 inches, written on both sides, which you sign and submit with the exam.
• Read the instructions column for your exam. In the Fall 2026 list, some exams required graph paper or drawing instruments, and some allowed an aid sheet with formulae only. EGBC's status page has printable graph-paper templates, and the printouts must carry no notes when the exam starts.
• A few exams need reference material printed on paper in advance. For Fall 2026 the status page named three; check it for your session.
• If you are found using notes or aids in an exam that allows none, EGBC investigates, and it may stop you sitting further exams until the investigation ends.

Calculators

• Format 1 allows no calculator. Format 2 allows any calculator that is non-communicating and non-programmable.
• Casio and Sharp models are common, but any brand that meets those rules is fine under Format 2. Some exams allow only specific brands, and the List of Aids says so.
• If your calculator is not a pre-approved model, you give its make and model to EGBC and to the proctor so they can confirm it is non-programmable.
• A calculator that breaks the rules is not allowed, and you write the exam without one.

On the day

• Re-download the eProctor Canada application so you have the latest version.
• Log in to eProctor at least 30 minutes before your scheduled time.
• Clear your desk of everything the exam does not allow, and have your government photo ID, your AssessBank login and your password ready.
• You may wait on a loading screen while proctors check candidates in, first come, first served. Your proctor goes through the exam rules with you and scans your desk.
• After check-in, the exam link arrives through eProctor and you log in to AssessBank. Do not start until your proctor tells you to.
• If you have decided not to sit, do not open the exam. Under the Spring/Summer 2027 rules, opening it in AssessBank counts as a failed attempt with a zero score, even if you stop there.

Scanning and uploading

• Most exams need hand-written solutions, scanned and uploaded as one PDF of 80 MB or less, within 30 minutes of finishing.
• Put your full name and regulator ID number on your pages, and number them in order. EGBC recommends ink or a dark pencil for sketches and graphs, because ordinary pencil does not show up well on some scanners.
• Name the file "Your Name - Exam Topic".
• EGBC suggests a phone scanning app, such as OneDrive or, on an iPhone, Notes. Install it and test it beforehand. While you scan with your phone you cannot use it to communicate (calls, texts or social media), and you are recorded while you scan.
• Check that your pages are readable and in order, and that the scan is not too dark or blurry. AssessBank lets you preview the PDF before you submit it.
• Your confirmation is an email from AssessBank and "1 File Uploaded" on your dashboard. Check your junk folder for the email.
• After the exam ends you cannot replace or add files. EGBC will not review emailed solutions sent to fix a missed page, a wrong file or a neater copy.
• If the upload fails for a technical reason, email exams@egbc.ca within the 30 minutes. Attach your solutions as one PDF (not a shared link), explain the problem, and include evidence such as a screenshot. EGBC checks these reports against the video recording.

After you submit

Keep your solutions in a secure, private place until you have your results. Exam content is confidential, and that includes your own solutions and rough work. EGBC warns that sharing it, or trying to, may affect your application for registration. Do not send us your exam questions or answers, and do not post them anywhere.

Results come about 8 weeks after the exam. The guide to what happens after the sitting covers results, re-reads and rewrites.

Sources

All checked on 4 October 2026. EGBC updates these documents between sessions; the most recent version on its site always wins over this page.

• EGBC, Status of Online Academic Exams (last updated 16 July 2026)
• EGBC, Academic Exam Regulations (revision of 21 October 2024)
• EGBC, Exam Schedule, Formats and List of Aids (Fall 2026, updated 14 September 2026)
• EGBC, Written Solutions Guide
• EGBC, Academic Exam Deferrals for Spring/Summer 2027 (updated 24 September 2026)
• EGBC, Academic Examinations (accommodations)